Privacy Notice
1. Introduction
We would like to use the information below to provide you "data subject" with an overview of our processing of your personal data and your rights under data protection law. It is generally possible to use our website without entering personal data.
However, if you wish to make use of special services offered by our company through our website, it may be necessary to process personal data. If it is necessary to process personal data and there is no legal basis for such processing, we will generally obtain your consent.
Personal data, such as your name, address or email address, is always processed in accordance with the EU General Data Protection Regulation (GDPR) and in accordance with the country-specific data protection regulations applicable to the "BDT Media Automation GmbH". The aim of this Privacy Notice is to inform you about the scope and purpose of the personal data we collect, use and process.
As the data controller, we have implemented numerous technical and organisational measures to ensure the most complete possible protection of the personal data processed via this website.
Nevertheless, Internet-based data transmissions can in principle have security gaps so that absolute protection cannot be guaranteed. For this reason, you are free to submit personal data on alternative ways, such as by phone or by post to us.
2. Data controller
The data controller, as defined by the GDPR, is:
BDT Media Automation GmbH, Saline 29, 78628 Rottweil a. N., Deutschland
Phone: +49 741 248-01 | Fax: +49 741 248-224 | Email: info@bdt.de
Data controller?s representative: Marc Steinhilber
3. Data protection officer
You can reach the data protection officer as follows:
Phone: +49 7471 5010-110 | Fax: +49 7471 5010-190 |Email: privacy@ddsb.de
You may contact our data protection officer directly at any time if you have any questions or suggestions regarding data protection.
4. Technology
4.1 SSL/TLS-encryption
This site uses SSL or TLS encryption to guarantee the security of data processing and to protect the transmission of confidential content, such as orders, login data or contact enquiries that you send to us as the operator.
You can recognise an encrypted connection by the fact that the address bar of the browser contains a "https://" instead of a "http://" and by the lock symbol in your browser bar. We use this technology to protect your transmitted data.
4.2 Technical and organizational measures
We have taken both technical and organizational security measures to protect your personal data from loss, destruction, manipulation and unauthorized access.
All of our employees and all persons involved in data processing are contractually obliged to comply with data protection and other data protection-related laws and to handle personal data confidentially.
If personal data is processed, the information is transmitted in encrypted form to prevent misuse of the data by third parties.
Our security measures are continuously revised in accordance with technological developments and the state of the art, as far as economically sensible and justifiable, in order to always maintain the confidentiality, integrity, availability and resilience of the systems and services at the highest level.
5. Processing of personal data
5.1 Legal basis for processing
Art. 6 (1) lit. a) GDPR (icw § 25 (1) German Telecommunications-Telemedia Data Protection Act (TTDSG)) serves our company as the legal basis for processing operations where we obtain consent for a specific processing purpose.
If the processing of personal data is necessary for the performance of a contract to which you are a party, as is the case, for example, with processing operations that are necessary for the delivery of goods or the provision of another service or consideration, the processing is based on Art. 6 (1) lit. b) GDPR.
The same applies to processing operations that are necessary for the implementation of pre-contractual measures, for example in the case of enquiries about our products or services.
If our company is subject to a legal obligation by which the processing of personal data becomes necessary, such as for the fulfilment of tax obligations, the processing is based on Art. 6 (1) lit. c) GDPR.
In rare cases, the processing of personal data might become necessary to protect vital interests of the data subject or another natural person. This would be the case, for example, if a visitor were to be injured on our premises and as a result their name, age, health insurance data or other vital information had to be passed on to a doctor, hospital or other third party. In this case, the processing would be based on Art. 6 (1) lit. d) GDPR.
Finally, processing operations could be based on Art. 6 (1) lit. f) GDPR. Processing operations which are not covered by any of the aforementioned legal bases are based on this legal basis if the processing is necessary for the protection of a legitimate interest of our company or a third party, provided that the interests, fundamental rights and freedoms of the data subject do not overweigh.
We are permitted to carry out such processing operations in particular because they have been specifically mentioned by the European law. In this respect, the legislature took the view that a legitimate interest could be assumed if you are a customer of our company (Recital 47, Sentence 2 GDPR)..
5.2 Consent
If it is necessary to obtain personal data whose processing is neither permitted nor required on the basis of a legal basis, we will obtain this from the data subject in the form of voluntary consent before processing.
In these cases, the data subject is entitled at any time in accordance with Section 15 of the GDPR to request comprehensive information about the data stored about them.
In accordance with Section 17 of the GDPR, the data subject in this case also has the right to request the correction, deletion and blocking of individual personal data at any time.
In addition, the data subject has the right, for reasons arising from your particular situation, to object at any time to this processing of your personal data based on Article 6 Paragraph 1 Letter f of the GDPR by notifying us.
This objection can be sent to the person responsible for processing either by post, email or fax. There are no costs other than the postage costs or the transmission costs according to the existing basic tariffs.
In the event of a revocation, the data will be deleted immediately if this data is not subject to a statutory retention requirement.
You can revoke your consent at any time by notifying us, without this affecting the lawfulness of the processing carried out based on the consent before its revocation.
You can send requests for information, deletion and correction of your data, as well as suggestions, at any time to the contact address listed in the legal notice
5.3 Use and purpose limitation
The personal data you provide will be processed in accordance with the applicable regulations for the protection of personal data only for the purposes you have communicated and consented to their use.
In particular,
• to initiate a contract with you or to process it
• To be able to process or answer your inquiries effectively and qualitatively
• Your needs-based design of services and offers
• Processing your concerns and orders
• Your access to certain information or offers
• Safeguarding our own legitimate business interests with regard to customer advice and customer service.
Your personal data will not be passed on to third parties without your express consent.
5.4 Data collection when visiting the website
When using our website for information purposes only, i.e. when not registering or otherwise transmitting information to us, we only collect data that your browser transmits to our server (in so-called "server log files").
Our website collects a series of general data and information each time you access a website or an automated. This general data and information is stored in the server's log files. The following can be recorded:
• browser types and versions used,
• the operating system used by the accessing system,
• the website from which an accessing system accesses our website (so-called referrer),
• the sub-pages accessed via an accessing system on our website,
• the date and time of access to the website,
• an abbreviated internet protocol address (anonymised IP address) and,
• the Internet service provider of the accessing system.
When using this general data and information, we do not draw any conclusions about your person. This information is rather required to:
• deliver the contents of our website correctly,
• optimise the contents of our website as well as to advertise it,
• ensure the permanent operability of our IT systems and the technology of our website, and
• provide law enforcement authorities with the information necessary to prosecute in the event of a cyber-attack.
This collected data and information is therefore statistically analysed and further analysed by us with the aim of increasing data protection and data security within our company to ultimately ensure an optimum level of protection for the personal data being processed by us.
The anonymous data from the server log files is stored separately from all personal data provided by a data subject.
The legal basis for data processing is Art. 6 (1) lit. f) GDPR. Our legitimate interest follows from the purposes for data collection listed above.
6. Transfer of personal data
6.1 Disclosure of data to third parties
Your personal data will not be conveyed to third parties for purposes other than those listed below.
We will only share/convey your personal data with third parties if:
• you have given us your express consent to do so in accordance with Art. 6 (1) lit. a) GDPR,
• the disclosure is permissible in accordance with Art. 6 (1) lit. f) GDPR to protect our legitimate interests and there is no reason to assume that you have an overriding interest worthy of protection in the non-disclosure of your data,
• in the event that a legal obligation exists for the disclosure pursuant to Art. 6 (1) lit. c) GDPR, as well as
• This is legally permissible and necessary for the processing of contractual relationships with you in accordance with Article 6 Paragraph 1 Letter b) GDPR.
Your data will not be passed on to third parties without your express consent.
The only exceptions to this are our service partners that we need to process the contractual relationship or service providers that we use for order processing.
In addition to the recipients named in the respective clauses of this data protection declaration, these can, for example, be recipients in the following categories:
• Commercial agent
• Shipping service providers
• Payment service providers
• Merchandise management service provider
• Logistics provider
• Web host and IT service provider
• Tax and business advisors
The scope of data transmission is limited to a minimum. In all cases, we can assure you that when selecting our service providers, which we use in individual cases as part of the ordering process, we will select them conscientiously in good faith and in accordance with our own requirements and standards with regard to their suitability and reliability .
As part of the processing operations described in this data protection declaration, personal data may be transferred to the USA. Companies in the USA only have an adequate level of data protection if they have certified themselves under the EU-US Data Privacy Framework and the EU Commission's adequacy decision in accordance with Article 45 GDPR applies.
To protect your data in these cases, we have concluded data processing agreements based on the European Commission's Standard Contractual Clauses. If the standard contractual clauses are not sufficient to create an adequate level of security, your consent can serve as the legal basis for the transfer to third countries in accordance with Article 49 (1) (a) GDPR.
This sometimes does not apply to data transfer to third countries for which the European Commission has issued an adequacy decision in accordance with Article 45 GDPR.
6.2 Transmissions to those entitled to information
Personal data will only be transmitted to domestic institutions and authorities entitled to receive information within the framework of the relevant laws or if we ourselves are obliged to do so by a court decision.
Processing is carried out on the basis of Article 6 Paragraph 1 Letter e) GDPR.
We may transfer your personal data to our affiliated companies to the extent permitted by the purposes and legal bases set out.
7. Contact options
7.1 Communication via email
Due to legal regulations, the website contains information that enables quick electronic contact with our companies and direct communication with us, which also includes a general address for so-called electronic mail (e-mail address).
If a data subject contacts us by email, the personal data transmitted by the data subject will be automatically stored. Such personal data transmitted to us on a voluntary basis by a data subject will be stored for the purposes of processing and contacting the data subject. This personal data will not be passed on to third parties.
We use the data you provide to fulfill your request. We only use your personal data within our company and affiliated companies, as well as with companies commissioned to handle your request. By sending your message, you consent to the processing of the transmitted data.
Processing is carried out on the basis of Article 6 Paragraph 1 Letter a GDPR with your consent.
You can revoke your consent at any time by notifying us, without affecting the lawfulness of the processing carried out based on your consent before its revocation. We only use your email address to process your request. Your data will then be deleted unless you have consented to further processing and use.
Your personal data is stored using technical and organizational options so that it is not accessible to third parties. When communicating by email, we as the recipient cannot guarantee complete data security, so we recommend that you use the postal service for information that requires confidentiality.
7.2 Contact by telephone or fax
If you contact us by telephone or fax, your request including all resulting personal data (name, request) will be stored and processed by us for the purpose of processing your request. We will not pass on this data without your consent.
This data is processed on the basis of Art. 6 Para. 1 lit. b GDPR, provided your request is related to the fulfillment of a contract or is necessary to carry out pre-contractual measures.
In all other cases, the processing is based on your consent (Art. 6 Para. 1 lit. a GDPR) and/or on our legitimate interests (Art. 6 Para. 1 lit. f GDPR), as we have a legitimate interest in the effective Processing inquiries sent to us.
The data you send to us via contact requests will remain with us until you request us to delete it, revoke your consent to storage or the purpose for data storage no longer applies (e.g. after your request has been processed). Mandatory legal provisions, in particular statutory retention periods, remain unaffected by this.
7.3 Contact option contact form
When you contact us via our contact form, we only collect personal data (name, email address, message text) to the extent provided by you. This processing serves the purpose of contacting you and answering your request.
The processing is based on the legal basis of Article 6 Paragraph 1 Letter f) GDPR.
You have the right to object at any time to data processing based on Article 6 Paragraph 1 f) GDPR for legitimate interests and not for direct advertising, for reasons arising from your particular situation. To exercise this, you can contact us, as the person responsible for processing, or our data protection officer at any time using the contact details provided in this declaration.
This collected personal data will not be passed on to third parties unless such transfer is required by law or serves the legal defense of the person responsible for processing. We will delete the data arising in this context after storage is no longer necessary, or processing will be restricted if statutory retention obligations conflict with this
7.4 Note on form functions
If it is possible to enter personal data within our website, the data will be disclosed on an expressly voluntary basis. Of course, we will treat this data confidentially.
By submitting your entry, you consent to the processing of the transmitted data. Processing is carried out on the basis of Article 6 Paragraph 1 Letter a) GDPR with your consent.
You can revoke your consent at any time by notifying us, without affecting the lawfulness of the processing carried out based on your consent before its revocation.
8. Cookies
8.1 General information about cookies
We use cookies on our website. Cookies are small files that are automatically created by your browser and stored on your IT system (laptop, tablet, smartphone or similar) when you visit our website.
Information generated from the specific device used is stored in cookies. This does not mean, however, that we will gain immediate knowledge of your identity.
The use of cookies helps us make it more convenient for you to use our website. For example, we use session cookies to detect whether you have already visited individual pages on our website. These are erased automatically when you leave our website.
In addition, we also use temporary cookies to optimise user-friendliness, which are stored on your end device for a specific period of time. If you visit our site again to use our services, it is automatically recognised that you have already been with us and which entries and settings you have made so that you do not have to enter them again.
We also use cookies to statistically record the use of our website and to evaluate our offer for you for the purpose of optimisation. These cookies enable us to automatically recognise that you have already visited our website when you visit it again. The cookies set in this way are automatically deleted after a defined period of time. The respective storage period of the cookies can be found in the settings of the consent tool used.
8.2 Legal basis for the use of cookies
The data processed by the cookies, which are required for the proper functioning of the website, are thus necessary to protect our legitimate interests as well as those of third parties in accordance with Art. 6 (1) lit. f) GDPR.
For all other cookies, the following applies: You have given your consent to this within the meaning of Art. 6 (1) lit. a) GDPR via our opt-in cookie banner.
9. Contents of our website
9.1 Application Management / job exchange
We collect and process the personal data of applicants for the purpose of processing the application procedure. The processing may also take place electronically.
This is particularly the case if an applicant submits the relevant application documents to us electronically, for example by e-mail or via a web form on the website.
If we conclude an employment or service contract with an applicant, the transmitted data will be stored for the purpose of processing the employment relationship in compliance with the statutory provisions.
If we do not conclude a contract with the applicant, the application documents are automatically deleted two months after notification of the rejection decision, provided that no other legitimate interests on our part oppose deletion.
Another legitimate interest in this sense is, for example, a duty to provide evidence in proceedings under the German Equal Treatment Act (Allgemeines Gleichbehandlungsgesetz [AGG]).
The legal basis for processing your data is Art. 88 GDPR icw § 26 (1) German Federal Data Protection Act (Bundesdatenschutzgesetz [BDSG]).
10. Our activities in social networks
To allow us to communicate with you on social networks and inform you about our services, we run our own pages on these social networks. If you visit one of our social media pages, we and the provider of the social media network are joint controllers (Art. 26 GDPR) regarding to the processing operations triggered thereby, which concern personal data.
We are not the original provider of these pages, but only use them within the scope of the options offered to us by the respective providers. We would therefore like to point out as a precautionary measure that your data may also be processed outside of the European Union or the European Economic Area.
Use of these networks may therefore involve data protection risks for you since the protection of your rights may be difficult, e.g. your rights to information, erasure, objection, etc. Processing on social networks frequently takes place directly for advertising purposes or for the analysis of user behaviour by network providers, and we have no control over this.
If the provider creates user profiles, cookies are often used or user behaviour may be assigned directly to your own member profile on the respective social network (if you are logged in).
The processing operations of personal data described are carried out in accordance with Art. 6 (1) lit. f) GDPR on the basis of our legitimate interests and the legitimate interests of the respective provider in order to communicate with you in a timely manner or to inform you about our services.
If you have to grant your consent to the respective providers to process your data as a user, the legal basis for this processing is Art. 6 (1) lit. a) GDPR in conjunction with Art. 7 GDPR.
Since we have no access to these providers databases, we would like to point out that you would be best placed to exercise your rights (e.g. to information, rectification, erasure, etc.) directly with the respective provider.
More information on the processing of your data on social networks and your options for exercising your right to object or your right of revocation (opt out) is listed below for each of the social network providers we use:
10.1 Facebook
(Joint) Data controller responsible for data processing in Europe:
Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland.
Privacy Notice (Data Policy):
https://www.facebook.com/about/privacy
10.2 Instagram
(Joint) Data controller responsible for data processing in Europe:
Meta Platforms Ireland Ltd., 4 Grand Canal Square, Grand Canal Harbour, Dublin 2, Ireland
Privacy Notice (Data Policy):
http://instagram.com/legal/privacy/
Opt-out and advertising settings:
https://www.instagram.com/accounts/privacy_and_security/
10.3 LinkedIn
(Joint) Data controller responsible for data processing in Europe:
LinkedIn Ireland Unlimited Company, Wilton Place, Dublin 2, Ireland
Privacy Notice:
https://www.linkedin.com/legal/privacy-policy
10.4 XING (New Work SE)
(Joint) Data controller responsible for data processing in Germany:
New Work SE, Dammtorstrasse 29?32, 20354 Hamburg, Germany
Privacy Notice:
https://privacy.xing.com/de/datenschutzerklaerung
Requests for information for XING members:
https://www.xing.com/settings/privacy/data/disclosure
11. Your rights as a data subject
11.1 Right to confirmation
You have the right to request confirmation from us as to whether personal data relating to you will be processed.
11.2 Right to information (Article 15 GDPR)
You have the right to obtain information about the personal data stored about you at any time, free of charge, as well as the right to access a copy of such data from us, in accordance with the statutory provisions.
11.3 Right to rectification (Article 16 GDPR)
You have the right to request the immediate rectification of incorrect personal data relating to yourself. Furthermore, the data subject has the right to request the completion of incomplete personal data, taking into account the purposes of the processing.
11.4 Erasure (Article 17 GDPR)
You have the right to demand that we erase the personal data relating to you be deleted without delay, provided that one of the reasons provided by law applies and if processing or further storage is not required.
11.5 Restriction to processing (Article 18 GDPR)
You have the right to request that we restrict the processing of your data if one of the legal requirements is met.
11.6 Data transferability (Article 20 GDPR)
You have the right obtain personal data relating to you that you provided us in a structured, commonly used and machine-readable format. You also have the right to transfer this data to another controller without hindrance by us, to whom the personal data was provided, provided that the processing is based on the consent pursuant to Article 6 Paragraph 1(a) GDPR or Article 9 Paragraph 2(a) GDPR or on a contract pursuant to Article 6 Paragraph 1(b) GDPR, and the data are processed using automated procedures, unless processing is necessary to complete a task, is in the public interest or is carried out in the exercise of an official authority assigned to us.
Furthermore, when exercising your right to data transferability pursuant to Article 20 Paragraph 1 GDPR, you have the right to have personal data transferred directly from one controller to another, provided this is technically feasible and does not impede the rights and freedoms of other persons.
11.7 Objection (Article 21 GDPR)
You have the right to lodge an objection to the processing of personal data relating to you for reasons relating to your particular situation where this is done on the basis of Article 6 Paragraph 1(e) (data processing in the public interest) or (f) (data processing on the basis of the weighing of legitimate interests) GDPR.
This also applies to profiling based on these provisions pursuant to Article 4 Number 4 GDPR.
Should you lodge an objection, we will no longer process your personal data unless we can demonstrate compelling and legitimate reasons for such processing that outweigh your interests, rights and freedoms, or where processing serves the assertion, exercise or defence of legal claims.
In individual cases, we process your personal data for direct marketing purposes. You have the right to object at any time to the processing of personal data for the purpose of such advertising. This also applies to profiling where this is connected to this kind of direct marketing. Should you object to the processing of your data for direct marketing purposes, we will no longer process your personal data for this purpose.
In addition, you have the right to object to our processing of your personal data for scientific or historical research purposes or for statistical purposes pursuant to Article 89 Paragraph 1 GDPR for reasons arising from your particular situation, unless such processing is necessary for the performance of a task in the public interest.
You are free to exercise your right to lodge an objection in relation to the use of information society services, Directive 2002/58/EC notwithstanding, by means of automated procedures using technical specifications.
11.8 Revocation of consent regarding data protection
You have the right to revoke any consent to the processing of personal data at any time with future effect.
11.9 Lodging a complaint with a supervisory authority
12. Storage of personal data
12.1 Routine storage, erasure and blocking of personal data
We process and store your personal data only for the period of time necessary to meet the storage purpose or as required by the legal provisions to which our company is subject.
If the storage purpose no longer applies or if a required retention period expires, personal data will be routinely blocked or erased in accordance with the statutory provisions.
12.2 Duration of storage of personal data
The criterion for the duration of the retention of personal data is the respective legal retention period. Once this period expires, the data in question will be routinely erased, provided it is no longer required for the fulfilment or initiation of the contract.
13. Currentness and changes to the data protection declaration
In the course of further development of legal provisions, the person responsible expressly reserves the right to change, supplement or delete parts of the declaration or the declaration as a whole without separate notice or to temporarily or permanently stop publication.
By accessing this freely accessible content, no contractual relationship is created between us and you as a user of this content, in the absence of a corresponding legal obligation on our part.
Please address questions and suggestions regarding data protection to: datenschutz@bdt.de.
Due to current circumstances, such as B. new or changed legislation, we will update this data protection declaration if necessary. The respective version published here is valid. Last updated 09/2023.
This data protection declaration was created with the support of DDSB GmbH